EDDAFOR BUSINESS
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Supplier procurement coordination

Coordinate supplier requests, purchase-order acknowledgements and vendor communication across the existing procurement systems.

Manufacturing

Where the work begins

For manufacturers, distributors and suppliers, supply chain is a cost function. Procurement work begins with supplier requests for quotation and purchase-order acknowledgements, then connects with inbound supply and the operating plan.

The problem

The work spans documents, supplier messages and systems. Experienced operators hold much of the knowledge needed to connect those exchanges, while fragmented handoffs leave departments working from separate context.

How the workflow works

Select a stage to see the records it uses, the action it takes and the result.

Records

Supplier requests
Requests for quotation provide the procurement work entering the supplier workflow.
Purchase-order acknowledgements
Supplier acknowledgements carry the response to an existing purchase order.
Vendor communication
Messages with suppliers provide the context for coordinating the procurement work.
Existing enterprise records
The enterprise systems remain the record for the business’s procurement and supply-chain work.

Stages

Work product

Supplier coordination record

Request and acknowledgement
Brings the supplier RFQ and purchase-order response into one operational context.
Vendor exchange
Keeps supplier communication connected with the procurement work.
Downstream context
Carries knowledge into the wider supply-chain workflow.
Stage 1 of 3

Connect the procurement work

Input
Supplier RFQs, acknowledgements and messages
Action
Connect supplier requests and purchase-order acknowledgements with the supplier’s messages.
Result
Shared context for procurement coordination.

What changes for the business

Less fragmented coordination

Procurement teams can work across existing systems with the supplier context together.

Cost visibility

Supplier coordination contributes to an operating plan measured on landed cost, freight spend and inventory carrying cost.

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